What Virtual Assistants Do And How To Hire Them



What Virtual Assistants Do And How To Hire Them

A Virtual Assistant is what?

A virtual assistant is a person who works from a distance to offer different services to business owners or entrepreneurs.

Virtual assistants can perform a wide range of tasks, including:

  • Facebook management
  • Event planning
  • Keeping track of appointments, calendars, and emails
  • Report creation
  • personal assignments such as restaurant and hotel reservations
  • simple chores in digital marketing
  • It’s an endless list!

In fact, they are capable of doing almost everything (excuse the pun).

Like Jarvis is to Iron Man, so are they.

Even if they aren’t physically there, they nonetheless play a crucial role in your company.

We’ve listed 98 duties that you can outsource to VAs if you’re interested in all the numerous things they can do.

We won’t discuss each of things now, but we will eventually touch on the key points.

3 Excellent Reasons Why You Need A Virtual Assistant

These days, virtual assistants are widely used. They appear to be here to stay as more and more people turn to them. Here’s why you ought to employ one on your own.

1. Making Better Use of Your Staff

Let’s imagine if a mid- or senior-level employee had to decide between these two possibilities:

taking the initiative to lead growth strategies
daily preparation of routine reports
What option would they pick?

They would probably choose option #1.


It seems more significant and is more intriguing.

But it doesn’t imply you should ignore these menial tasks, including handling your finances and emails. Without this tedious, repetitive labor, your company would fail.

So how can you keep your internal team content while yet accomplishing the menial tasks?

with virtual helpers.

Most of these routine chores that can be completed remotely can be taken on by them.

The outcome?

A full-time employee (especially one who is more experienced or talented than you) can maintain focus on tasks that must be completed at your office but are more urgent.

2. Lower Costs

  • Its lower cost is one of the key justifications given by business owners and entrepreneurs for outsourcing jobs.
  • Saving on salaries – For a little work, you can decide to outsource it to someone for an hourly cost rather than hiring a full-time staff.
  • However, there are more ways to save money with virtual experts besides lower salary.
  • Reduced Training Costs – When it comes to training expenses, a business owner can also save a tonne of money.
  • Usually, after they have passed the hiring procedure, businesses must train their internal staff on tasks and responsibilities.
  • All of this requires time and money, which most businesses cannot afford.
  • However, small business owners can employ specialists in their fields by using VAs.
  • In this manner, a business owner can let them start working straight away without wasting time or money on training them.

3. Saving time

  • Small company owners also hire VAs since it saves them a tonne of time.
  • Time is money, as we all know, especially in business.
  • Take the case of a small business without an HR department.
  • In order to hire someone for an entry-level role, your workers shouldn’t spend hours publishing job advertisements, conducting a preliminary resume screening, and setting up an interview procedure.
  • Why not just hire a pro to handle certain duties instead of going through all of this?
What you’ll gain from virtual assistants is as follows:
  • In no time, you’ll have access to verified professionals who you may hire.
  • Because you don’t have to spend time teaching them, they save time.
  • They’ll complete the work more quickly than someone juggling many demands because they can concentrate exclusively on the duties you’ve hired them for.

What Tasks Can Virtual Helpers Handle?

I’ll be truthful.

The title “What Can’t Virtual Assistants Do For You?” might be a better fit here.

They can do a wide range of tasks, as was already mentioned.

There are far too many to list here, so we’ll only focus on the most typical virtual assistant tasks performed by VAs.

1) Business Administration

You can hire virtual assistants to be…

*ViaWork Virtual Assistant*

They are able to take over all the administrative assistant’s typical job responsibilities.

That requires:

Organizing your calendar to schedule meetings and appointments
picking up the phone
Basic data entry Managing your schedule and to-do list
Making reservations for travel
basically anything that an office assistant would typically do.

An executive assistant doesn’t have a desk in front of your office, therefore that is the sole distinction.

Other than that, it functions mostly in a similar manner to a regular administrative assistant.

2) Personal Tasks

To assist you with responsibilities in your personal life, you can always engage a VA.

Here are a few illustrations:

  • Managing your own calendar and to-do list
  • booking a trip for a weekend getaway or a vacation.
  • assisting you in making purchases of goods including apparel, presents, books, stationery, hardware, and more!

Many of these jobs can simply be delegated to a VA since they frequently don’t require an in-person worker.

3) Content Development

In recent years, content creation has climbed to the top of the digital marketing food chain.

There is a reason why big businesses publish blog entries frequently. It improves their website’s search engine optimization and increases visitors.

It can be a wise move on your behalf to use digital marketing to have someone manage this procedure.

If your blog consistently publishes fresh blog entries, you will:

  • Have more individuals discover it via search engines
  • Increase the number of times they click it and go to your website.
  • Consequently, get more conversions.

4) Managing Finance

  • Small business entrepreneurs frequently believe that VAs can handle their tax preparation.
  • Yes, they could in a perfect world.
  • But in truth, they are unable to perform any meaningful accounting for you at the end of the day.
  • They can only assist you in managing your finances, though.
  • To keep your funds as open as possible, they can manage budgets, make purchases, and monitor your spending.
  • The outcome?
  • When tax season arrives, avoid the last-minute hustle!

5) Social Media Administration

A crucial tool in your marketing arsenal is social media.

Many of your potential clients will see you there and interact with you. However, the majority of businesses give the impression that they are aloof and detached from potential clients; your social media presence can reverse this.

Why not hire a VA to manage your social media accounts if you lack the time?

They’ll be in charge of the following particular duties:

  • the process of producing content for your social media profiles
  • arranging for posts
  • interacting with your audience
  • examining data and reports

The management of a company’s social media presence is complicated, therefore it’s crucial to have someone with knowledge in this area. Your social media profiles should be able to maintain relevance while maintaining connections with individuals.

For this reason, many companies hire virtual experts to perform high-level social media activities.

They may track what’s trending, observe interactions, and examine statistics to determine what converts the best.

6) Research

The foundation of each company’s growth plan is research.

You won’t know how to progress unless you have some solid insights.

However, a business owner can’t operate a tiny business and spend all day doing research.

You need a committed person whose native language is data analysis when it comes to research.

They ought to be capable of:

  • Keep track of the goods and services that rivals offer.
  • Analyze market developments
  • Look for press release formats

7) Customer Services

One of the first industries to use virtual assistants extensively was customer service.


Consider this.

You don’t need an internal customer executive because your customers don’t connect with you personally.

You don’t require a high level of skill here, as the majority of customer support contacts are focused on addressing issues that can be resolved quickly from a manual. Of course, if your VAs are unable to resolve a problem, full-time staff can be contacted.

All your VAs need to do is spend some time reviewing what you have to offer, and then they’ll be ready to respond to any inquiries.